Day-of Wedding Coordinator
You're getting married!
Your wedding day is one of the most memorable of your life, but it can also be stressful. You want everyone to have a good time and you want things to run smoothly. Orchestrating the details to make that happen can be challenging. That's where a day-of wedding coordinator comes into play. Unlike a wedding planner, who is in charge of all decisions and activities throughout the wedding-planning process, a day-of wedding coordinator focuses only on wedding day assistance so you can have one darling day without the stress.
or Call: 831-207-7453
Day of coordinators are more than day of, because of the simple fact we want to make sure your WEDDING day is as seamless as possible! Not just for you but for all your family and friends that have come to celebrate this wonderful day with you.
Steps to Happily Ever After with Emily
Wedding Day Preparation and Timeline
Prior to the day of the wedding, the coordinator meets with the bride and groom to understand their preferences and the plans for the wedding day. The coordinator then works with the wedding planner or bride and groom to build a wedding day schedule, creating a list of everyone involved in the wedding and what their roles are. The bride and groom also supply the coordinator with the names and contact information for all of the vendors and list what services are being provided. With this information, she can handle one of the most important day-of coordinator duties: making sure everything goes smoothly.
Before the Wedding
There are a lot of things to oversee and questions to be answered on the day of your wedding. The day-of wedding coordinator handles all of these concerns and makes sure that everything is done on time, starting with the items that must be in place prior to the wedding ceremony. When it comes to decorations, flowers and seating, the coordinator schedules vendors to come in and set up before the wedding. Then she assures that all previous arrangements are organized according to the couple's wishes.
During the Ceremony
During the ceremony, the day-of-wedding coordinator makes sure that all elements of the service proceed exactly as planned. The coordinator makes sure that the guests are seated correctly and in a timely fashion, that members of the wedding party are directed to their places, and entrances are timed with the music.
At the Reception
Once the ceremony is completed, the day-of-wedding coordinator directs guests to the location of the reception. He makes sure that the caterer and other vendors serve the guests their drinks and food on time. In the event that gifts are brought to the reception, the coordinator arranges for the proper placement of them and makes a list for the bride and groom. Final duties may include directing the couple through a receiving line and managing the dinner, toasts, special dances and any thank-you announcements.
Day-Of Coordinator Roles
Before the Day Of
- Meet with Bride/Groom 60 days out (go over vision and details of wedding/reception, discuss timeline for week of/ day of, go over vendors and follow up, create schematic for reception area) Coordinator creates Wedding Day Timeline for all wedding party, vendors, and DJ
- Meet with Bride 3 weeks out for final details week of/day of
- At Venue site Friday 1pm to help set up ceremony and reception spaces
- Help run the rehearsal Friday evening
Day-Of Wedding Coordinating
- Meeting vendors and deliveries, and handling any no-shows.
- Solving other last-minute emergencies.
- Making sure that the wedding party is on time and in the right places.
- Coordinating the reception timeline (works closely with DJ to ensure timeline is followed)
- Work with photographer to make sure all the “moments” are captured
- Help clean up at end of reception and get all rental items together for pick up
- Wedding Coordinator and Assistant will be there day of (Coordinator is all day based on time of ceremony, Assistant is half day based on size of wedding)